Explore the possibilities
Workflow reviewUnderstand where time is lost, which information is disconnected and what is worth improving first.
A clearer direction and a practical outline of the next steps.
Kintra Systems/Overview
Custom business software
Built around your business
Your business.
Working as one.
Bring your projects, people and information together. Custom software built around the way your business works.
Less chasing updates. More moving forward.
Your business, connected.
Try a connected workflow
One action. Everything connected.
Connected workspace
Everything has its place.
- Example clientLinked document & taskConnected
- Document reviewAssigned to your teamTo review
- Client documentPart of the same workflowPending
A workflow that works for you
One trigger. Work moves forward.
- 01Document approvedThe triggerWhen
- 02Update linked recordsKeep information in syncThen
- 03Complete the review taskMove work alongThen
- 04Notify the right peopleKeep the team informedThen
A clearer view of your business
Know what needs your attention.
01Pending approval
01Open task
01Connected client
Workflow activityExample data
- Client document addedReady for your team's reviewPending
- Review task assignedThe right person knows what to do
Business systemsWorkflow automationConnected information
01 / The possibilities
Software with a purposeYour work is complex.
Your systems shouldn’t be.
When information lives in different places, even simple tasks take longer. Bring the pieces together in a system that makes sense to your team.
01
Business systems
Stop searching across spreadsheets and email threads. Keep projects, clients, documents and reports in one connected workspace.
Find your focus02
Workflow automation
Move work forward without repeating the same steps. Connect approvals, updates and notifications around your process.
Keep work moving03
Connected information
See what’s ready, what’s waiting and what needs attention. Give your team a clearer view of the work that matters.
See the whole picture04
Reports & documents
Turn structured records into consistent reports, job sheets and branded documents, with review steps that fit your process.
From data to document05
Tool integrations
Connect existing tools where they support it. Move information between systems through suitable APIs, exports or other agreed integration methods.
Build on what worksFor teams whose work has outgrown their tools.
If your day involves coordinating projects, site work, documents, reporting or repeated administration, there may be a simpler way to connect it. We start with your workflow, whatever your industry.
02 / In action
Illustrative workflowA decision made.
A whole process moved.
Approving a document can be the start of everything that follows. Here’s how a connected workflow could handle the next steps.
- 01 / Your action
Approve the document
One decision, recorded in the right place.
- 02 / Connected data
Update the records
The linked information stays in sync.
- 03 / Progress
Complete the task
The review is closed. Work can move on.
- 04 / Shared clarity
Keep people informed
The right team gets the update.
Your processes. Your rules. One connected system.
Try the interactive example03 / Working together
From conversation to clarityGood software starts
with understanding.
You don’t need a technical specification to begin. Start with how your business works and what you want to improve.
Different starting points. The same considered approach.
Improve one process
Focused automationStart with a defined task, such as preparing a report, handling an approval or updating records across tools.
An agreed improvement with a manageable scope.
Connect the bigger picture
Custom business systemBring related workflows, records and team responsibilities into a system designed around your operations.
A tailored system that can be delivered in useful phases.
A clear process, step by step.
- 01
Understand
Explore the people, daily tasks and friction behind the request. Define what better should look like.
- 02
Design
Shape the workflow and screens around real tasks, with a clear scope and room for your feedback.
- 03
Build
Turn the agreed direction into working software, reviewing the important details along the way.
- 04
Refine
Test the everyday scenarios together and fine-tune the experience around how your team works.
04 / About Kintra
The business behind the softwareBuilt around people.
Grounded in real work.
Software is part of a bigger picture: the people using it, the decisions they make and the work they need to get done.
Kintra Systems builds software around how your business operates. We look at the people, information and decisions involved in everyday work, then shape the system around your priorities. Your workflow is the starting point, whatever your industry.
PeopleProcessesInformationDecisions
05 / Your questions
A little clarity before we talkRoom for questions.
A clear way forward.
You don’t need to have every answer before getting in touch. These are a few of the things we can work through together.
Can we start with one small improvement?
Yes. A single workflow or repetitive task can be a useful starting point. We can define that first step together and consider a broader system only where it makes sense.
Do we need a technical specification?
No. Start with what your team does, the tools you use and where work becomes difficult. That gives us a starting point for discussing the workflow and possible scope.
Can we keep the tools we already use?
Existing tools can remain part of the solution where they fit your needs. Possible connections depend on the access they provide, such as APIs or data exports. We review those options before agreeing an integration.
How long does a project take?
It depends on the workflows, integrations, reporting and review involved. Once the scope is understood, we can discuss a realistic estimate and whether the work should be delivered in phases.
How do we decide what to build?
We begin with the problem you want to solve, then discuss priorities, the people involved and what a useful result looks like. The next step is an agreed scope and proposal before development begins.
What about handover and support?
Handover, support needs and future development are part of the project discussion. What is included and who is responsible can then be set out in the agreed scope.
06 / Start a conversation
What could work better
in your business?
Tell us where work gets complicated.
Let’s explore what could change.
A simple starting point
Tell us a little about your business, the tools you use and one thing you would like to improve. A short description is enough to begin.
What happens next?
We’ll discuss the workflow and possible approaches. If there’s a useful next step, we can define the scope and prepare a proposal for you to consider.
Already have a process in mind? Share more detail to help us prepare for our conversation.
A conversation is a good place to start.